P&L, margin by lane and output VAT.
Profit, margin per kilometre on every lane and the VAT you charged, from your own invoices, payments and approved expenses, so every report agrees with the others.
What it answers. Before year end.
18,4%net margin, September 2026
Did we make money this month?
Profit and loss by month, with gross and net margin, on a cash basis.
R 84,91/kmMbombela to Maputo, the best lane
Which lanes pay?
Revenue per kilometre by lane against your fleet average, with how many trips each lane has.
R 207 399output VAT, Sep 2026
How much VAT did we charge?
Output VAT by month, on the invoice or payments basis, for your VAT return.
Twelve months of profit. One bar per month.
Net profit and margin by month, from your invoices, payments and approved expenses. Cash basis, excl. VAT. The latest month in blue.
9 reports. One set of numbers.
Every report is built from the same invoices, payments and approved expenses, and names its basis and period.
Profit and loss, month by month
Revenue, direct costs, gross profit, overheads and net profit, for this month, a quarter, a year or any dates you choose.
- Cash basis, excl. VAT
- Only approved expenses count as costs
- Export CSV or print
Show the full P&LShow totals only
A VAT report that checks itself
Output VAT by month, on the invoice or payments basis. It checks that excl. VAT plus output VAT equals the total incl. VAT. Input VAT is not captured on expenses yet, so it shows what you charged, not what you owe.
- Invoice basis or payments basis
- Invoice count per month
- Export CSV for your VAT return
Every lane, per km. See which ones pay.
Revenue per kilometre by lane against your fleet average, from your own invoices and trips.
Klein Karoo, Western Cape
Insights. Biggest rand first.
Profit this period, net margin by month, invoice to cash, who pays late, revenue by truck and revenue per km by lane. Rules and sums, not a model.
Which lanes pay, and which don't
Revenue per kilometre for each lane against kilometres per trip, with your fleet average as the line to beat. Findings are ranked by the rand value at stake.
- Lanes with fewer than three trips are marked, not ranked
- Show any chart as a table
- The same invoices and payments as the reports
Mbombela to Maputo earns R 85/km, 134% above the fleet average; Johannesburg to Polokwane is 63% below it.
Under the hood.
Where each figure comes from, as it works today.
- Reports
- Profit and loss, Sales by month, Cash movement, Debtors age analysis, Customer statement, Revenue by customer, Revenue by lane, Expense report, VAT report
- Periods
- This month, last month, 3, 6 or 12 months, year to date or custom dates.
- Basis
- Every report names its basis and period. P&L on a cash basis; VAT on the invoice or payments basis.
- Export
- CSV and print on every report.
- Expenses
- Add an expense, attach it to a truck and approve it: fuel, tolls, maintenance, driver cost, insurance, overhead or other. Only approved expenses count in profit and loss.
Reports questions.
Does this replace my accounting software?
No. TruckWys covers what happens before the books: the quote, the invoice, the payment and the margin. Your accountant keeps the books, and every report exports to CSV for them.
Can I export the reports?
Yes. Every report has Export CSV and Print.
Is margin per truck shown?
Revenue per truck, yes. Margin per truck depends on costs being captured against the vehicle, so it is only as complete as your expenses.
- Next stepIntegrationsConnect your tracking, import your lists and let your TMS send deliveries.
- From the blog · 6 min readHow to price loads for profit: floors, lanes and when to say noSet a floor for every lane, find out which lanes and customers really make money, price backloads on the extra cost they add, and know when to say no.
Ready when your next load is. Price it, invoice it, get paid.
One plan for your whole team. Load your customers, trucks and rates yourself, and price your first load the same day.
N3 at Gillitts, KwaZulu-Natal